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Tag: planning commission

Planning Commission adopts decision to deny landfill expansion application

The Benton County Planning Commission met on July 29 to adopt their findings of fact and conclusions of law, finalizing their decision to deny LU-24-027 — Republic Services’ application to expand the Coffin Butte Landfill. After about an hour of discussion on the document, the members of the Planning Commission voted unanimously to adopt the final written decision.

The Planning Commission had already met on July 22 to deliberate and come to a decision following more than 20 hours of presentations and verbal testimony by Benton County Planning Division staff, consultants, the applicant and community members in a series of in-person meetings that began on April 29. The July 22 meeting lasted nearly four hours.

The Planning Commission also received and reviewed thousands of pages of application materials, reports, exhibits and written public testimony and evidence.

Following the close of deliberations on July 22, the County created a final written document containing findings of fact and conclusions of law.

Before adopting the document on July 29, Planning Commission members discussed and voted on corrections. According to the quasi-judicial land use application process, only minor changes like corrections could be made without reopening deliberations. A motion to reopen deliberations, which would have extended the process, was made but not seconded, so deliberations remained closed during the meeting.

All parties have 14 days from the date of final decision (July 29) to file an appeal. The appeal deadline is 5 p.m. (close of business) on Tuesday, August 12. An appellant is charged the full cost to the County of the appeal, starting with a $5,000 deposit due when the appeal is filed. Appeals are heard by the Benton County Board of Commissioners.  

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Planning Commission to meet virtually on July 29

The Benton County Planning Commission will meet virtually on July 29 at 6 p.m. to adopt the decision and findings on LU-24-027, Republic Services’ application to expand the Coffin Butte Landfill. Community members can view the meeting through Zoom. Those who wish to watch the virtual proceedings in a County location can go to the Kalapuya Building at 4500 SW Research Way in Corvallis.

The Planning Commission met July 22 for deliberations. Following nearly four hours of opening statements and discussion, the seven participating Commission members voted unanimously to deny the application.

The County is creating a final written decision document including findings and justification for the decision. The Planning Commission will reconvene on July 29 at 6 p.m. in a Zoom meeting room to adopt the written decision and findings, making the decision final.

The public hearing on LU-24-027 began on April 29. In total, the Planning Commission heard more than 20 hours of presentations and verbal testimony by Benton County Planning Division staff, consultants, the applicant and community members. The Commission also received and reviewed thousands of pages of application materials, reports, exhibits and written public testimony and evidence.

The Planning Commission opted for a virtual meeting on July 29 to make the best use of commissioner time and County resources. With just one item of business on the agenda, the meeting is expected to be short. The Commission also met virtually on June 17, in a meeting that lasted about five minutes, to continue the public hearing to a later date (July 8). All other meetings related to LU-24-027 were held in person in the Kalapuya Building.

Once the decision on the application is final (expected July 29), all parties have 14 days to file an appeal, setting the appeal deadline at 5 p.m. (close of business) on Tuesday, August 12. An appellant is charged the full cost to the County of the appeal, starting with a $5,000 deposit due when the appeal is filed. Appeals are heard by the Benton County Board of Commissioners.  

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Final Open Record Period to end July 16 at 5:00 p.m. as public hearing on proposed landfill expansion concludes

CORVALLIS, Ore. – The Benton County Planning Commission announces the deadline to submit written testimony in the public hearing on LU-24-027, Republic Services’ application to expand the Coffin Butte Landfill. Reponses to new written evidence that was submitted during the hearings on July 8 and 9 will be accepted until 5 p.m. on Wednesday, July 16.

On July 8, the Benton County Planning Division, consultants and the applicant made presentations to the Planning Commission. The following evening, the Commission heard nearly four hours of verbal testimony from the public. Recordings of both meetings are available on the County’s YouTube channel.

No more presentations or verbal testimony will be heard.

At the conclusion of the meeting on July 9, the Commission recognized requests for a 7-day Responsive Open Record Period. The Responsive Open Record Period is for submission of written evidence, arguments or testimony for the purpose of responding to the new written evidence submitted at the July 8 and 9 hearing. Submissions should not respond to evidence introduced before those dates and should not include evidence that is not limited to responding to the written evidence submitted at the July 8 and 9 hearing.

The schedule of the remaining proceedings is as follows:

  • Wednesday, July 16 at 5 p.m.: Deadline to submit responsive evidence, arguments or testimony that responds to  new written evidence submitted on July 8 and 9. Responsive written evidence, argument and testimony can be submitted by emailing it to publiccomment@bentoncountyor.gov  or delivering it  to the Planning Division/Community Development at 4500 SW Research Way, Corvallis, OR 97333 prior to July 16 at 5:00 p.m. Submissions received after that date and time will not be considered by the Planning Commission or included in the record.
  • Tuesday, July 22, 6 p.m.: Planning Commission meets for deliberations and decision on LU-24-027. Members of the public can attend in person or watch online. Location: 4500 SW Research Way in Corvallis. No public testimony will be allowed.
  • Tuesday, July 29, 6 p.m.: Planning Commission meets to adopt the final written decision and findings on LU-24-027. Location TBD. Members of the public can watch online.

Sign-up now open for verbal testimony on July 8 & 9

The Benton County Planning Division has opened online sign-up for those wishing to give verbal testimony about the proposed expansion of the Coffin Butte Landfill. Registrants to give verbal testimony on July 8 or 9 will be added to the roster in the order in which the online sign-up form is completed.

The public hearing on LU-24-027 will resume on July 8 at 6 p.m. in the Holmes & Shipley meeting room of the County’s Kalapuya Building at 4500 SW Research Way in Corvallis. The meeting will begin with presentations of the supplemental staff report and the applicant’s supplemental materials. Any time remaining will be used for the presentation of public verbal testimony.

Verbal testimony will continue on Wednesday, July 9 at 6 p.m. The public hearing will end by 9 p.m. with no continuance or extension to a later time or date. The Planning Commission will accept verbal testimony until 8:45 p.m. on July 9 to allow the applicant 15 minutes for rebuttal.

To guarantee that new evidence, argument or testimony will be reviewed by the Planning Commission, community members should submit it in written format. To ensure adequate processing and delivery time for digital submissions, deadlines vary for the different methods:

  • The online form will close at 1 p.m. on Tuesday, July 1.
  • Emailed submissions to publiccomment@bentoncountyor.gov will be accepted until 1 p.m. on Tuesday, July 1.
  • In-person delivery to the Community Development office will be accepted until 4 p.m. on Monday, July 7.
  • Mailed submissions must be received by 4 p.m. on Monday, July 7. The Planning Division will not consider the postmark date if a submission is received after this deadline.
  • In-person delivery at the public hearing will be accepted beginning at 5 p.m. on Tuesday, July 8 and Wednesday, July 9.

Benton County releases supplemental staff report for hearing on proposed landfill expansion 

The Benton County Planning Division has released the supplemental staff report for LU-24-027, the conditional land use application for the proposed expansion of the Coffin Butte Landfill. The report is available for public viewing on the County’s Munidocs platform. A number of new exhibits submitted by the applicant and the County have also been uploaded to the platform. 

The Planning Commission will reconvene on July 8 for the public hearing. It will be held in the Holmes & Shipley Meeting Room on the first floor of the County’s Kalapuya Building at 4500 SW Research Way in Corvallis, with an option for online attendance through Zoom.  

Requests for physical or language accommodations should be emailed to permitcheck@bentoncountyor.gov at least 72 hours in advance of the hearing. 

The schedule for the rest of the application process is as follows: 

Tuesday, July 1, 1:00 p.m.  
Last date to submit written evidence through the online portal or by email. Written testimony may still be mailed or delivered in person to the Community Development Department (4500 SW Research Way, Corvallis, OR 97333). 

Monday, July 7, 4:00 p.m. 
Last date to submit written testimony in person at the Community Development Department and to receive mailed testimony (it must be received in-office by this date, NOT postmarked by this date). Written testimony can still be submitted in person at the public hearing on July 8 and 9. 

Tuesday, July 8, 6-9 p.m. 
Public hearing continues with presentations of supplemental staff report and applicant update. If time permits, begin public verbal testimony on new evidence only
Zoom registration  

Wednesday, July 9, 6-9 p.m.  
Public hearing finishes by 8:45 p.m. and applicant receives 15 minutes for rebuttal.  
Zoom registration  

Tuesday, July 22, 6 p.m. 
Deliberations by Planning Commission. No public comment will be heard. 
Zoom registration  

Tuesday, July 29, 6 p.m. 
Meeting to adopt final written decision and findings. 
Zoom registration 

Written testimony 

There are multiple ways to submit written testimony. To ensure adequate processing and delivery time for digital submissions, deadlines vary for the different methods: 

  • The online form will close at 1 p.m. on Tuesday, July 1. 
  • In-person delivery to the Community Development office will be accepted until 4 p.m. on Monday, July 7. 
  • Mailed submissions must be received by 4 p.m. on Monday, July 7. The Planning Division will not consider the postmark date if a submission is received after this deadline. 
  • In-person delivery at the public hearing will be accepted starting at 5 p.m. on Tuesday, July 8 and Wednesday, July 9. 

Verbal testimony 

Community members may participate in a second round of verbal testimony during the public hearing on July 8 and 9. This is an opportunity to present and rebut new evidence, arguments or testimony. This means evidence, arguments and testimony that has not been presented before and that contains new subject matter.  People who provided verbal testimony on May 6 or 8 may testify again as long as their testimony meets the novel information requirement. 

Sign-up for verbal testimony will open at 9 a.m. on Tuesday, July 1 and close at 6:00 p.m. on Tuesday, July 8.  

To sign up to deliver verbal testimony or find more information about LU-24-027, including recordings of all previous meetings in the public hearing, visit bentoncountyor.gov/coffin-butte-landfill

Benton County announces additional meetings in landfill expansion hearing

The Benton County Planning Division announces several additional dates for the continuation of the public hearing on LU-24-027, Republic Services’ proposed expansion of the Coffin Butte Landfill.

The initial timeline for the public hearing before the Planning Commission included three days for presentations and public testimony on April 29 and May 1 and 6. A fourth day was added on May 8 to accommodate the volume of public verbal testimony. At the conclusion of that meeting, the hearing was continued to June 17, which had initially been intended as the date for deliberations and a decision.

The following dates have now been set to continue the proceedings. This is the expected schedule; dates are subject to change as necessary with prior notice. With the exception of the June 17 date, meetings will take place at the County’s Kalapuya Building at 4500 SW Research Way in Corvallis.

Tuesday, June 17, 6 p.m. – virtual (Zoom)
Planning Commission meets to continue hearing to July 8.

Tuesday, June 24
Supplemental staff report issued. This report will include analysis of public testimony and supplemental material submitted by the applicant.

Thursday, July 3, 4 p.m.
Deadline to submit written testimony through online form and email (publiccomment@bentoncountyor.gov). Written evidence can still be submitted in person at the public hearing or at the Community Development office: 4500 SW Research Way in Corvallis, second floor.

Tuesday, July 8, 6-9 p.m.
Public hearing before the Planning Commission continues with presentation of revised staff report and presentation of applicant update. If time permits, begin public verbal testimony on new evidence only. Attestants can submit written testimony on new evidence during the meeting.

Wednesday, July 9, 6 p.m.
Continue public testimony if needed.

Tuesday, July 22, 6 p.m.
Deliberations by Planning Commission. Open to the public, but no public comment will be heard.

Tuesday, Jul 29, 6 p.m.
Meeting to adopt final written decision and findings.

The deadline to reach a decision on the application has been extended from August 11 to September 27. Republic Services requested and was granted a 47-day extension of the 150-day timeline. This is the second extension that has been granted.

According to Benton County Code, the timeline for making land use decisions is 150 days. Applicants are allowed to request up to 215 additional days for the process, for a total of 365 days. This can come as multiple requests throughout the process, each one changing the end date. Republic Services’ first extension request was granted in January, extending the time prior to the start of the public hearing by 58 days.

For more information and access to documents related to LU-24-027, visit bentoncountyor.gov/coffin-butte-landfill.

Republic Services’ Conditional Use Permit Application Deemed Complete

The Benton County Planning Division has deemed Republic Services’ revised Conditional Use Permit (CUP) application for Coffin Butte landfill as Complete. The application is moving forward to the decision process, which is expected to be completed by August 11, 2025.

Benton County is now working on staff reports to give to the Planning Commission and agency referral partners who will review the application and make recommendations. When the reports are complete, the County will set the dates for a two-week public comment period and a hearing before the Planning Commission, a group of seven volunteers from throughout the County appointed by the Board of Commissioners.

The Planning Commission meets on the first and third Tuesdays of each month in the Kalapuya Building at 4500 SW Research Way in Corvallis. All meetings are open to the public. While the hearing date for Republic Services’ application has not been set, the County expects that it will not happen before April 1, 2025. To meet the August 11 deadline, the hearing should happen no later than May 6, 2025.

As soon as the hearing and public comment dates are set, notification will be sent to all who signed up as Interested Parties through the Community Development webpages. The County will also communicate the schedule through the website, a press release, and emails to the County’s general interest contact list and solid waste process special interest list.

View Republic Services’ CUP application online:

Sign up as an Interested Party to receive updates on the application.

To learn more about the decision process visit bentoncountyor.gov/coffin-butte-landfill.

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